Attribution

Archives
Remixed

Critical Perspectives and Pathways

Data Curation

Disrespect des Fonds: Rethinking Arrangement and Description in Born-Digital Archives


1 Leave a comment on paragraph 1 0 Introduction

2 Leave a comment on paragraph 2 0 In her article, “Disciplinarity and Disorder,” in Issue 1 of this journal, Gabrielle Dean opens her essay with a detailed and expressive “fantasy” describing the “primal scene of archival research [that] takes place in a dreary reading room,” featuring an archivist, a researcher, a cart, dusty gray boxes, and a “numbered file folder.” As her fantasy takes flight, with the researcher scribbling away and papers swirling and new collections sprouting up organically, she crafts an evocative metaphor for the life cycle of preservation and regeneration that archivists aim to enable through access to primary sources. Dean cogently deconstructs the origins and implications of this “primal scene” over the course of her essay. But what also merits highlighting in her opening metaphor are the accoutrements that populate it—the cart, the box, the file folder—familiar players on the stage of the archival encounter. These objects and symbols are evocative of that idealized moment of archaeological discovery that characterizes the use of the archive. They are objects and symbols of history, certainly, but relics, alas, of an analog age.

3 Leave a comment on paragraph 3 0 A similar fantasy, one potentially more fraught with anxiety and dread, must darken the reveries of archivists as they attempt to provide access to more contemporary materials. A daydream involving the researcher of tomorrow may instead feature dreadful moments of “file cannot be opened” error messages, of FTP transfers gone awry, of decaying media orphaned from long-lost playback devices. Our imaginary researcher will not be awaiting archival discovery sitting in a dreary reading room, but instead exist in some networked who-knows-where, furiously emailing an endless stream of access and transfer requests and constantly griping about obsolete formats and buggy interfaces. At the same time, our imaginary archivist will not be pushing carts or shelving boxes, but creating user accounts for virtual reading rooms, running pattern-recognition text-mining queries, uploading disk images, or helping users with emulation software. Like the content of our archives themselves, the props and symbols of our archival fantasies increasingly will be associated with born-digital materials.

4 Leave a comment on paragraph 4 0 How will traditional principles of archival arrangement and description be challenged or modified to account for born-digital materials? Arrangement and description have long been the primary method of facilitating the use of archives, and their methodologies have been dependent upon the principle of respect des fonds. The articulation of this theory in 1841 has been held as the “starting point” or beginning of the modern era of archival theory, a “watershed” event establishing the “basic principle” and “very core” of the archival endeavor. Superlatives abound. Respect des fonds, “more than any other principle, has come to provide the archival profession with a unique identity.”1

5 Leave a comment on paragraph 5 0 But respect des fonds was born of a particular historic moment, for a particular type of archival document, and was conceived to address the practical needs of specific social circumstances. Even as respect des fonds has mutated and evolved over the decades, subject to revisions, contestations, and reaffirmations, its methodologies have largely been a product of the nature of the archival record as a physical document to be sorted, grouped, and described after receipt from a single donating entity. In an era defined by digital materials and their affordances and limitations, one in which narrative linearity often seems replaced by data-driven relationalism, the meaning of respect des fonds is ever more slippery.

6 Leave a comment on paragraph 6 0 Broadly stated, respect des fonds is the principle of grouping records by the administration, organization, individual, or creating body in which they originated. Respect des fonds mandates that the records of the creating entity not be mixed with those of a different entity. It prioritizes the “organic” nature of archival records, identifying the locus of their generation, and the evidence their consolidation provides about that originating body, as essential to preserving and maintaining context. Comprised of the related “principle of original order” and “the principle of provenance,” respect des fonds displaced prior methods of archival arrangement that were predicated upon classifications by subject, function, topic, legal utility, chronology, and other categories. Though often referenced as a core component of archival identity, as a theoretical concept, respect des fonds is, as one writer says, “elusive and oft-misunderstood.”2

7 Leave a comment on paragraph 7 0 The introduction of born-digital records into the archives offers an opportunity to examine how the practical methodologies of arrangement and description are shifting and how those changing practices lead to a reconsideration of respect des fonds. Much as digital records’ technological dependencies, ease of duplication, and subordination to features of systems and storage have led to a reassessment of the existing precepts of archival appraisal and selection, they also prompt a similar analysis of arrangement and description. One of those axioms due reassessment is the theory of respect des fonds.

8 Leave a comment on paragraph 8 0 This essay details the social and material conditions of the emergence of respect des fonds, the theory’s complex practical implementations and contested assumption, the emergence of alternate models, and how born-digital materials illuminate the theory’s analog origins and limitations. I will also explain the specific qualities of digital objects, including the nature of inscription and its impact on notions of original order and authenticity, as well as how nonlinear retrieval supplants the narrative logic of respect des fonds with a broader notion of context and discoverability. I will then consider recent interpretive methods, such as data visualization and text mining, as potential harbingers of new modes of representing and creating interfaces to digital collections—representations that better capitalize on the possibilities of digital materials. Finally, I will argue that the affordances of born-digital archives—such as their potential for parallel representation, machine-enabled interpretation, and expansive contextual and intellectual availability—provoke a reconsideration of the place of privilege of respect des fonds in archival arrangement and description.

9 Leave a comment on paragraph 9 0 The Old Regime

10 Leave a comment on paragraph 10 0 Before respect des fonds can be respected, disrespected, or neglected, a better understanding of its origins is warranted, along with an examination of how the principle has (or has not) been applied and its periodic contestation. The seductive purity of the principle of respect des fonds often overshadows the concept’s decidedly complex origins. Respect des fonds as a guiding method of archival control was never as ennobled an idea as its contemporary evocation often implies. Its original articulation was mired in professional infighting, reductive practicalities, and the tumult and disorganization of political change.

11 Leave a comment on paragraph 11 0 Figure 1. Storming of the Bastille and arrest of the Governor M. de Launay, July 14, 1789. Those are probably archival records burning in the background.  Public domain Image via Wikimedia Commons. Artist unknown.Figure 1. Storming of the Bastille and arrest of the Governor M. de Launay, July 14, 1789. Those are probably archival records burning in the background. Public domain Image via Wikimedia Commons. Artist unknown.

12 Leave a comment on paragraph 12 0 While we can find records grouped according to creator in some earlier instances,3 the formal articulation of the concept of respect des fonds was, like much of modernity, a by-product of the French Revolution. The Revolution featured a simultaneous destruction and reconstruction of the archive, an attempt to both erase and recast the historical record. Most famously, when revolutionaries stormed the Bastille they destroyed its documentary contents—records that instantiated the subjugation and exploitation of the despised monarchy. (See Figure 1.)

13 Leave a comment on paragraph 13 0 Yet the revolutionaries’ also scrupulously preserved the record of their own activities. The Archives Nationales was established in 1790, with a head archivist, hours designated for the general public, and a centralized administration tasked both with preserving the legacy of the new government and managing select records of the Old Regime. Those tasks, however, were segregated in ways that impacted how each class of documents was handled. Records of the National Assembly were to be scrupulously maintained, while feudal titles were widely destroyed. As one Minster put it, “all the old documents with gothic script are … only legal titles of feudalism, of the subjection of the feeble to the strong.”4

14 Leave a comment on paragraph 14 0 The management of archives during this time was chaotic. Property records were sent to one administrative body within the Archives Nationales, legal records to another, and documents of historical interest went to the Bibliotheque Nationales. At the same time, archivists were tasked with maintaining a distinction between records documenting pre- and post-Revolutionary activities. In addition, the first two administrative heads of the Archives Nationales, Armand-Gaston Camus and Pierre Daunou, were both trained as librarians and had, by the early 1800s, established twenty-four “groupings” of records into which future accessions were to be integrated. Within these groups, additional classifications and intellectual methods of ordering existed. The archives, then, were “arranged in accordance with an arbitrarily devised ‘methodical’ scheme that was derived from library experience.”5 As well, political tumult and instability of governance continued to have an impact on the arrangement of the archives, and “decisions about preservation, classification, inventory, and access were therefore the result not just of practical considerations or the opinions of individual archivists and librarians, but also of key shifts in national politics.”6

15 Leave a comment on paragraph 15 0 The Origins of Respect des Fonds

16 Leave a comment on paragraph 16 0 While the true extent of records destruction during the post-Revolutionary years is disputed,7 as Judith Panitch notes, “this chaotic episode of archival history reveals much about archives themselves, suggesting specifically their fundamental fragility and malleability.”8 That malleability is evident in the conflicting approaches to archival arrangement and description that characterized this era, practices that lead up to the declaration of the principle of respect des fonds. Records of the time were arranged primarily by sometimes-quixotic methods of classification, by schema idiosyncratic in origin and inconsistent in application.9

17 Leave a comment on paragraph 17 0 A number of developments in the next few decades pushed this lack of uniformity to its breaking point and helped impel the conceptualization of respect des fonds as an archival principle, if, as I will show, less of an actual practice. The establishment of the Ecole des Chartes in 1821 created a formal institution to train archivists to staff both the Archives Nationales and the over 2500 provincial archives across France. Laws passed in the 1830s also drastically expanded the number of archivists mandated to work both in the Archives Nationales and in the provincial archives. Formal training and new positions, however, when combined with lax oversight and inconsistent guidance on practices, led, predictably, to a near-comic proliferation of methods of classification and arrangement. (See Figure 2.) Due to the proliferation of classification systems and schema, change was inevitable.

18 Leave a comment on paragraph 18 0 Figure 2. The many arrangement methods of some Ecole des Chartes graduates prior to the emergence of respect des fonds as a methodology. Image from Lara Moore's "Restoring Order," 114.Figure 2. The many arrangement methods of some Ecole des Chartes graduates prior to the emergence of respect des fonds as a methodology. Image from Lara Moore’s “Restoring Order,” 114.

19 Leave a comment on paragraph 19 0 That change came in the form of the infamous “Circular no. 14,” released in 1841 by Natalis de Wailly, Administrative Head of the Archives Nationales. This document is recognized as the first articulation of the fonds as the fundamental method of archival arrangement, the purpose of which was “to form a collection of all the documents which originate from a body, an organization, a family or an individual, and to arrange the different fonds according to a certain order.”10 Respect des fonds made creatorship the organizing principle of archival records and espoused the formation of collections according to the organization, entity, family, or individual responsible for their creation. Such an arrangement would ensure, as one writer later put it, the essential need “to know where it [the archival document] was created, in the framework of what process, to what end, for whom, when and how it was received by the addressee, and how it came into our hands.”11

20 Leave a comment on paragraph 20 0 However, as Nancy Bartlett has explicated, this “watershed” moment was less momentous than contemporary evocations suggest. For one, de Wailly’s circular dictated “that respect des fonds was prescribed only for archival records created prior to 1789.” More contemporary fonds were to continue to be arranged categorically. In addition, minutes from subsequent meetings of the commission overseeing the work of archivists—a commission on which de Wailly served—reveal that “respect des fonds was if nothing more a preliminary standard for archival arrangement and description in departmental archives, a means of insuring that beginning archivists without the benefit of direct supervision might not cause too much intellectual damage to vulnerable records in their care.”12

21 Leave a comment on paragraph 21 0 The principle was, in fact, a practical exigency, a method to simplify archival arrangement seen as more easily implemented by novice archivists than the more rigorous arrangement by classification. Bartlett also notes that respect des fonds remained absent from both the curriculum of the Ecole des Chartes as well as the publications of the professional society of its graduates. Lastly, the principle was, at the time, not applied to accessions into the Archive Nationales itself, as it operated under a different administrative department than de Wailly’s Interior Ministry.

22 Leave a comment on paragraph 22 0 Respect des fonds, then, was never a perfectly realized theory. Its formation was a contingency of a unique historical moment; its conception depended upon practical necessities and its implementation was inconsistent and disputed. What today seems near dogma—that archives be arranged by fonds—was at the time novel and simplistic, more the product of utility and political manipulation than a grand inspiration regarding the functional authenticity of fonds or evidential purity towards their arrangement.

23 Leave a comment on paragraph 23 0 Figure 3. Front page of the proceedings of the 1910 Congres de Bruxelles, the First International Congress of Archivists and Librarians. The full proceedings are available online at http://extranet.arch.be/congres1910/menu.html. Google Translate does a passable job of translating.Figure 3. Front page of the proceedings of the 1910 Congres de Bruxelles, the First International Congress of Archivists and Librarians. The full proceedings are available online at http://extranet.arch.be/congres1910/menu.html. Google Translate does a passable job of translating.

24 Leave a comment on paragraph 24 0 The Original Original Order

25 Leave a comment on paragraph 25 0 Though implemented inconsistently in its home country, the principle of respect des fonds gained a wide acceptance across Europe. In Prussia, the theory (known as Provenienzprinzip, the principle of provenance) mandated that “official papers are to be maintained in the order and with the designations which they received in the course of the official activity of the agency concerned.”13 Respect des fonds received its most elaborate and sustained justification, and expansion, however, in the Netherlands, where the Dutch archivists Muller, Feith, and Fruin produced their famous Manual for the Arrangement and Description of Archives in 1898. Often referred to colloquially as the “Dutch Manual” and seen as the “starting point of archival theory and methodology,”14 the work provided a detailed set of guidelines for the arrangement of records. The principle of respect des fonds gained even wider acceptance and popularity after its ratification at the First International Congress of Archivists meeting in Brussels in 1910.15 (See Figure 3.)

26 Leave a comment on paragraph 26 0 The Dutch Manual, and the methodologies implemented in its wake, not only forbid the intermingling of the fonds of one agency with those of another—in keeping with the French conception of respect des fonds—but also expanded the theory to apply to the records within each fond—the internal arrangement of the archival collection. Or as the Dutch Manual put it, “the system of arrangement must be based on the original organization of the archival collection.”16 This concept has come to be known as the “principle of original order,” an intra-fonds corollary to the external means of arrangement associated with the principle of provenance; respect des fonds encompasses both principles.

27 Leave a comment on paragraph 27 0 A closer examination of the Dutch Manual, however, reveals certain methodological impracticalities that even its authors admit. First, they claim that the original order within a fonds may be modified or “restored” to account for multiple transfers from an agency, not all of which may truly represent the idealized “original order.” As well, records may be reorganized to account for “inconsequential irregularities attributable to record-keeping officials.” The authors also note that reconstituting the original order may be avoided when “the trouble which would have to be taken in order to reconstruct the old organization is out of proportion to the result to be obtained.”17 Needless to say, the simple idea of “restoring original order” seems itself problematic, fraught with subjective decision-making likely far removed from whatever idealized “organic” origin archivists may discover within fonds. The complicated approach to “restoration” and “reconstruction” that the Dutch Manual advises often borders on, as one writer put it, “abandoning entirely their carefully developed ethic of conservation.”18

28 Leave a comment on paragraph 28 0 Critique des Fonds

29 Leave a comment on paragraph 29 0 The widespread adoption of respect des fonds did not proceed unquestioned, however. As early as the 1930s, some archivists were taking issue with the methodology of arranging collections according to original order. In his survey of the development of archival theory, Ernst Posner points to the German Max Bar and two Swedish archivists who demonstrated “that slavish preservation of the original arrangement of a fonds is often insufficient,” the principle of provenance “is subject to certain restrictions” that make blanket adoption impractical, and adherence to respect des fonds often impedes use of archival materials.19

30 Leave a comment on paragraph 30 0 Figure 4. Peter Scott's diagram depicting his system of archival arrangement based on grouping records at the series level. From Scott, "The Record Group Concept: A Case for Abandonment," 1966. Figure 4. Peter Scott’s diagram depicting his system of archival arrangement based on grouping records at the series level. From Scott, “The Record Group Concept: A Case for Abandonment,” 1966.

31 Leave a comment on paragraph 31 0 Some Australian and American archivists in the 1960s, primarily Peter Scott and Mario Fenyo, challenged the definition of fonds even further. The problems with the traditional concept of the fonds were manifold. Defining fonds as the records of a “transferring or controlling agency” was problematic since the agent of transfer was not always the creating agency. Fonds could also be mixed or “broken” into multiple transfers to an archive, making reconstitution difficult. Fonds could also be the result of “a succession of agencies,” blurring true creatorship. Ordering series within fonds was difficult since future accessions may need to be inserted at different places in the existing organizational system, leading to physical disorder or the constant revision of finding aids or inventories. After reviewing minutes of early NARA meetings in an attempt to define what, exactly, constitutes a fonds, Fenyo succinctly pointed out, “no one knows what the word fonds means, not even the French who invented it.”20 For Scott, his belief that “the very arbitrariness of the concept [of the fonds] is sufficient to make one question its usefulness,”21 led him to develop the “series system” (See Figure 4) which sought to orient arrangement and description according to function and use instead of agent or material type—a theory that, Terry Cook noted, “shifted the entire archival description enterprise from a static cataloging mode to a dynamic system of multiple interrelationships.”22

32 Leave a comment on paragraph 32 0 The principle of original order underwent a similar critique. A lack of clarity on the custodianship of records prior to their delivery to an archive, the problem of multiple and ongoing accessions, and the potential for incoherent or unknown methods of ordering or classification by creating bodies all led Fenyo to proclaim, “archivists generally believe that the arrangement of series within a record group reflects to some extent the organization and even history of the agency that created those records.… But the records in the National Archives reflect no such thing.”23 For archives consisting of personal papers, original order is seen as particularly problematic, since a chronological arrangement seemingly provides the greatest meaning and value to the records of an individual, but is unlikely to be the order of records upon accession. Restoration of original order also risks destroying the contextual information accrued by collections that have passed through multiple states of custodianship prior to their acceptance into the archive.24 Lastly, the principle of original order prioritizes filing systems of unknown or dubious legitimacy over the principle of use or accessibility. As Frank Boles states, “usability acknowledges the evidential superiority of documents over filing systems by placing primary emphasis on access to documents.”25 In this critique, usability and original order are often in conflict.

33 Leave a comment on paragraph 33 0 Of Bonds and Parallels

34 Leave a comment on paragraph 34 0 Other conceptual models besides the series system have attempted to address these critiques by forming new ideas about how order or grouping can evidence archival authenticity, identity, and meaning. One theory to articulate the interrelations of individual records can be found in Luciana Duranti’s notion of the archival bond, which she defines as the “network of relations that each record has with the records belonging in the same aggregation.”26 Not to be confused with context, which exists outside the record, the archival bond, for Duranti, is core to the identity of the record. As she states, “documents that are expressions of a transaction are not records until they are put into relation with other records.”27 Emerging from research into the authenticity of electronic records (including the InterPARES project), the archival bond identifies a web of documentary co-dependencies that presumes an inheritance and relationship between records based on functional proximity.28

35 Leave a comment on paragraph 35 0 Perhaps the most exhaustive attempt to deal with many difficulties that exist within the gulf between respect des fonds as principle and practice was undertaken by Michel Duchein in 1983.29 While Duchein proposes solutions to the many problems of the fonds concept, the reader cannot help but be overwhelmed by the fact that his cataloging of the “theoretical problems” and “practical difficulties” far outnumber, and begin to drown out, his proposed solutions. For Duchein, within fonds there can be all sorts of nebulous, arbitrary, and forgotten methods of classification “from which all imaginable disorders flow.” He calls these, in a poetic moment, “brutal manipulations.”30 But after this disquisition, on the last page of his article Duchein mentions one idea that seems if not prescient, then at least transitive in the way it conceives of context: the parallelismus membrorum, “the similarity of parallel files.” Parallelismus membrorum is a rhetorical term referring to the patterns within a text formed by the utilization of repeated grammatical structures. (“I came. I saw. I conquered,” is a brief example). Duchein here employs the motif to refer to the contextual relations that exist between records of different fonds, the network of meanings that stretch across the archive.

36 Leave a comment on paragraph 36 0 Figure 5. Chris Hurly's diagram of parallel provenance, "The Little Truck." The little truck is a metaphor for archival description. From Hurley, "Parallel Provenance: (1) What if Anything is Archival Description?”Figure 5. Chris Hurly’s diagram of parallel provenance, “The Little Truck.” The little truck is a metaphor for archival description. From Hurley, “Parallel Provenance: (1) What if Anything is Archival Description?”

37 Leave a comment on paragraph 37 0 Chris Hurley explored an idea similar to parallelismus membrorum in his delineation of “parallel provenance” a concept built around “composing different things from the same particles—combining things in different ways to produce a variety of views of what they look like in the aggregate … not so much about identifying a different creator as recognizing manifold context.”31 (See Figure 5.) Other contemporary writers, such as Laura Millar and Geoffrey Yeo, have sought to stretch the meaning of the fonds even further, arguing it exists purely at the conceptual level.32 But as the definition of the fonds becomes more distant, more abstract, its privileging as a form of aggregation seems less certain, especially in a digital environment in which creatorship is but one of many means of grouping records.

38 Leave a comment on paragraph 38 0 The archival bond, the series system, parallelismus membrorum, and parallel provenance all mark attempts to theorize relationships between records and collections in ways that can elide the practical problems of respect des fonds. Equally, these ideas represent a continued expansion of context beyond the limitations of grouping by creatorship or creator-derived order. In each case, similarities and dependencies emerge out of cross-collection networks or semantically derived principles. As the models gain distance from the vagaries of the individual records, one starts to recognize a familiar pattern of removal—not a disjunction, exactly, but a subtle passage from the material trace to the abstract representation. The familiarity is borne of the similar movement from item to representation that characterizes electronic records and their attendant phenomenological tension between the physical inscription on a drive and the symbolic interface on a screen.

39 Leave a comment on paragraph 39 0 Bit Level Processing

40 Leave a comment on paragraph 40 0 But enough of models. Consider instead the bit, the binary, the magnetic flux reversal of the spinning disk that is the origin of the digital object. Material inscription offers a good point to segue into an examination of digital records and how they both complicate or even circumvent historical notions of respect des fonds  while at the same time enabling realization of a more expansive notion of context and interrelation.

41 Leave a comment on paragraph 41 0 Starting at the bit level, the characteristics of inscription (how digital information is written onto storage media) call into question the idea of original order. When data is written to a storage device, it has a material, physical trace, but that trace is far from the legibility or interpretability we associate with analog documents. As Matt Kirschenbaum has noted in his study of new media and digital forensics, “we write on paper, but we write to a magnetic disk (or tape)”; the semantic difference signifies that the act of inscription is “logically distinct” from the act of creation and intellectual manipulation.33 (See Figure 6.) In addition, a key component of storage media is that it is random access; that means the bits composing a record are inscribed to available clusters across the platter of a drive depending on which tracks and sectors are available for inscription. That is, the component bits of a digital object are non-sequential in their material physical arrangement. Aggregated, they can create an interpretable object, but their component location is nonlinear. Here, even at the bit level of a single item, there is no original order. Furthermore, each time these bits are reconstructed, each time the file is accessed and translated into an interpretable, editable representation, the file will be altered in minute ways (for instance, a file’s “last opened” date) and thus be composed of a new order as new bits are assigned to other available areas of the disk. As Kirschenbaum notes, quoting a dictum of forensic science, “every contact leaves a trace.” The act of interpreting a digital object, thus, continually alters its material order.

42 Leave a comment on paragraph 42 0 Figure 6. Close-up of a disk drive at the Computer History Museum, showing arms and a read/write head. Processing Born-Digital Materials Using AccessData FTK at Special Collections, Stanford University Libraries, 2011.Figure 6. Close-up of a disk drive at the Computer History Museum, showing arms and a read/write head.
Processing Born-Digital Materials Using AccessData FTK at Special Collections, Stanford University Libraries, 2011.

43 Leave a comment on paragraph 43 0 Moving beyond the non-sequential arrangement of bits of individual records, but remaining at the forensic level, other features of the digital environment challenge long-standing presumptions of authenticity and uniqueness that are dependent upon physical arrangement or description. Temporary files, such as those stored by auto-save or recovery programs, mean that a drive can contain multiple versions of identical files, many of them beyond the management (or even awareness) of their creator. This “ambient data” is matched by other features of data dispersal throughout a storage system, such as “swap space” (disk space sometimes allocated for use by RAM) and “disk slack” (which accounts for the difference between the actual file size and the disk space used for storage) that themselves complicate ideas of order and linearity. Storage becomes a hidden, dynamic world in which physical arrangement on a spinning drive consists of the equivalent of dispersed crevices, hidey-holes, and secret areas where data proliferates. Kirschenbaum asserts, “there is, in short, no simple way to know how many instances of a single file are residing in how many states, in how many different locations, at any given moment in the operating system.”34 As well, digital objects themselves have the potential to contain trace data that, while possibly not achieving the singular identity of a record, can have evidential value or help establish provenance.

44 Leave a comment on paragraph 44 0 Take, for instance, Kirschenbaum’s exploration of a floppy disk image, in which he finds evidence of how the storage media was used over time and what its hidden and partially deleted data can manifest about its user: “[W]e discover on the original diskette the incompletely overwritten remains of previous software … a piece of 1980s software culture frozen in allographic amber.”35 Discovering this legacy information reveals multiple levels of creatorship and a trail of ownership and social and cultural meaning that extend beyond the object, the creator, or the fonds. In this case, the unintentionally preserved (by the user, at least) data provides a testament to its origins that is not visible in the individual files themselves. Here provenance is not a result of aggregation or description but a characteristic of how digital information is created and transmitted. Context is not just relational, implied, or conceptualized, but can be a part of the very media itself, like secret, half-formed barnacles clinging to the vessel of the digital record. Incomplete but decipherable. Fragmentary but meaningful. Allographic amber.

45 Leave a comment on paragraph 45 0 Fonds Essentialism

46 Leave a comment on paragraph 46 0 Needless to say, most people do not interact with digital information at the forensic level. In Kenneth Thibodeau’s useful model, digital objects are compounds, composed of a physical, logical, and conceptual object. Respectively, those adjectives refer to the physical inscription on storage media; the logical suite of translational software and processes that access and “read” that inscription; and the conceptual object the user interacts with, such as the text, image, or interface on a screen.36 The conceptual object—the representational environment of the screen as experienced in the word processing program, the image editor, the social media app—inculcates its own affordances and logic on the creation or use of records. In fact, given the hidden, inscrutable nature of storage and inscription, the formal representation of digital objects on a screen can have an outsized influence on their creation, management, and perception—an interpretive tendency that Nick Montford calls “screen essentialism.” Considering the extensive influence that the theory of respect des fonds has had, historically, on how archival collections are arranged and described, a similar predilection may characterize the archival enterprise—call it fonds essentialism.

47 Leave a comment on paragraph 47 0 The conceptual object—the screen—presents its own challenges to the implied narrative of current modes of archival description. The way that a user interacts with an aggregation of digital materials is fundamentally different from how a user would interact with a set of document boxes or a finding aid. The screen imposes its own logic, its own “formal regimen,” in Kirschenbaum’s terms, on how digital objects are interpreted or accessed, but also how they are described. Traditional archival representation for analog materials emerges from a narrative: a story about what a collection is, what it holds, and the order and location of its contents. It moves through a descriptive summary of contextual detail and administrative information and on to a hierarchy of series and subseries often arranged by type, function, chronology, or other broad categories. Papers, folders, boxes, and series must be arranged in physical space, after all, and that comes to shape how they are arranged in the intellectual space of description. A finding aid is a narrative to be read and its intellectual availability is largely linear and structural. The conceptual object of the digital record and the interface to an aggregation of digital records offer quite a different type of interaction.

48 Leave a comment on paragraph 48 0 Text mining and hyperlinks are simple examples of ways to navigate large groups of materials absent a singular narrative sequence. Lev Manovich, in theorizing new media, has noted that the database (or, the database logic) has supplanted narrative as the method of interacting with digital information. In new media, “narrative becomes just one method of accessing data among others,” and digital information assumes “the projection of the ontology of a computer onto culture itself.”37 In a database, objects are related but not ordered. The database logic is nonlinear and there is no original order because order is dependent upon query. Search and navigation become algorithm-dependent and not predetermined by a creator, an archivist, or a static finding aid—though all of those organizations are themselves available. Digital objects will have an identifier, yes, but where they “rest” in intellectual space is contingent, mutable. The key point is that, even at the level of representation, arrangement is dynamic: access and representation need not depend on the fonds. Description becomes relational as well and can extend beyond individual aggregations of records. The logic of physical space no longer drives retrieval or predominates in description. Original order and provenance are not lost or obviated in this model, but they are not the exclusive means of access, either.

49 Leave a comment on paragraph 49 0 Recent Practices

50 Leave a comment on paragraph 50 0 Case studies from projects handling significant amounts of born-digital records provide insight into the theoretical and practical problems of respect des fonds. As the Emory University project asked of the born-digital content in its Salmon Rushdie acquisition, “Would we treat the born-digital files the same as print material? Would we impose any sort of arrangement on the materials? How much added description could we provide? As the following discussion will reveal, the application of archival theory and principles may shift to accommodate the differences between paper and born-digital archives.”38 Or, as the large-scale, born-digital Vancouver Olympics project team put it, “core archival activities may diverge from long-established practices when moving into the digital environment.”39 Along with the multi-institutional AIMS project and the PARADIGM (Personal Archives Accessible in Digital Media) project in the UK, these case studies detail the practical issues involved in rethinking arrangement and description in born-digital archives.40

51 Leave a comment on paragraph 51 0 Taken together, the projects provide an overview of how arrangement may look in entirely born-digital collections. All note the difficulty in parsing user-generated description and the often quixotic or meaningless nature of directory structures and naming. The projects largely employed filtering, text mining, and other cross-record queries to determine the content of most files. The sheer volume of files contained in accessions precluded any item-level content review or hierarchical rearrangement; yet, at the same time, “the creation of file and item descriptions and inventories is not only easier and faster, it yields much richer information.… What takes hours or days to perform in the paper environment takes mere seconds to accomplish in the digital environment, and is done to a greater level of detail.”41

52 Leave a comment on paragraph 52 0 Though the many technical processes necessary for format validation, emulation, automated metadata extraction, and other methods of processing born-digital archives are too complex to be fully recounted here, these case studies point to their key characteristics. (See Video 1.) Arrangement, as we think of it, is no longer a process of imposing intellectualized hierarchies or physical relocation; instead, it becomes largely automated, algorithmic, and batch processed. At the same time, archival representation will build upon the affordances of the digital objects themselves to extract and compile metadata that can then be repurposed to bridge and augment a wealth of contextual relations far beyond the order of their creation and their agency of origin.

53 Leave a comment on paragraph 53 0

Video 1. Processing Born-Digital Materials Using AccessData FTK at Special Collections, Stanford University Libraries. 2011.

54 Leave a comment on paragraph 54 0  

55 Leave a comment on paragraph 55 0 Visual Descriptions

56 Leave a comment on paragraph 56 0 As the “logical associations of records extend beyond the records themselves and embrace relations with other entities in the wider world,” as Geoffrey Yeo puts it, archivists will be tasked with building interfaces that draw upon these aforementioned possibilities and linking them to the online interfaces through which records will be made available.42 The interface thus becomes the “critical element in the interaction between documentary evidence and its consumers.”43

57 Leave a comment on paragraph 57 0 Since few archives are accessioning entirely born-digital collections, it is difficult to find archival examples of a description for such a collection. Born-digital content that is currently being processed is usually a small portion of a larger physical collection and, as such, is integrated in a hybrid fashion into traditional finding aids; see, for instance, “Series 8: Born digital files,” “Series 11: Computers and related devices,” or “Series 13: Computer files.”

58 Leave a comment on paragraph 58 0 There are, however, some archival projects, as well as work in the digital humanities, that offer a window into how researchers and scholars are making using of large sets of digital data. While the data sets and digital records being utilized are not necessarily archival collections, the tools, methods of inquiry, and cross-collection, multi-institutional repositories that emerge from these projects presage both how entirely born-digital archives may come to be used and what digital archival collection interfaces may look like in the future.

59 Leave a comment on paragraph 59 0 Figure 7. Image from "Data Mining with Criminal Intent" presentation by Briquet et al. at Digging into Data Challenge, Washington D.C., 2009. Slides available at http://criminalintent.org/wp-content/uploads/2011/06/criminal_intent_digging_into_data_meeting_10jun2011.pdf.Figure 7. Image from “Data Mining with Criminal Intent” presentation by Briquet et al. at Digging into Data Challenge, Washington D.C., 2009. Slides available at http://criminalintent.org/wp-content/uploads/2011/06/criminal_intent_digging_into_data_meeting_10jun2011.pdf.

60 Leave a comment on paragraph 60 0 Two projects taking an innovative, insightful approach to exploring archival collections through the mining of large archival corpora are The Proceedings of the Old Bailey Online and Cameron Blevins’s work text mining and topic modeling Martha Ballard’s diary.44 The Old Bailey Proceedings provides access to nearly 200,000 digitized trial records from London’s criminal courts, spans almost 250 years, allows full text searching, and has an API through which users can query the archive. The With Criminal Intent project has built a suite of related tools that can help perform data-mining projects using this archive. (See Figure 7.) This project measures and visualizes trends over time as a means of revealing historical themes, building and revealing new narratives, and providing insights into the past through data-driven analysis.

61 Leave a comment on paragraph 61 0  

62 Leave a comment on paragraph 62 0 Figure 8. Screenshot from "Mining the Dispatch" website, http://dsl.richmond.edu/dispatch/Topics/view/27.Figure 8. Screenshot from “Mining the Dispatch” website, http://dsl.richmond.edu/dispatch/Topics/view/27.

63 Leave a comment on paragraph 63 0 Blevins’s work with Martha Ballard’s diary features a different collection, a single diary by an eighteenth-century housewife composed of almost 10,000 entries from 1785 to 1812. This project aspires to a similar goal of revealing novel insights into, and interpretations of, historical material through the ability of digital tools to mine vast sets of information. Blevins uses topic modeling—an algorithmic method that searches word patterns and groupings throughout large collections of texts (for Ballard’s diary, each entry was treated as a different “text”)—to chart and track thematic trends across the diary. A similar approach has been taken by the Mining the Dispatch project, which examines changing sentiments toward the Civil War over the course of six years (over 112,000 items) in the Richmond, Virginia Daily Dispatch newspaper.45 (See Figure 8.)

64 Leave a comment on paragraph 64 0  

65 Leave a comment on paragraph 65 0 These projects may fall under the broader rubric of the digital humanities, and the collections they are working with may not be archival collections in the traditional sense, but they offer a glimpse of the discovery, navigation, exploration, and analytic tools that foreshadow uses of digital archival collections. Other initiatives have sought to build upon the network of social relations that influence records creation. The SNAC (Social Networks and Archival Context) Project “provides access to the socio-historical contexts ([including] people, families, and corporate bodies) in which the records were created” through the use of the EAC-CPF standard that describes corporate bodies, persons, and families.46 Early results show a promising method for using social context for discovery and interpretation.  (See Figure 9.) The archivists at Stanford University who are managing the Robert Creeley collection, which contains a significant quantity of born-digital content, especially emails, have used the custom-built MUSE tool for exploring semantic patterns in email archives.47 (See Figure 10.) Similarly, other projects have explored building unique visual interfaces to archival collections that extend contextual relations across collections, archives, and disciplines. (See Video 2.)

66 Leave a comment on paragraph 66 0 Figure 9. Image from "Historic Social Networks" presentation by Brian Tingle at SAA 2012 Annual Meeting, San Diego, CA. Slides available at http://socialarchive.iath.virginia.edu/images/NAAC-dc-2012_SAA2012_Tingle.pdf.Figure 9. Image from “Historic Social Networks” presentation by Brian Tingle at SAA 2012 Annual Meeting, San Diego, CA. Slides available at http://socialarchive.iath.virginia.edu/images/NAAC-dc-2012_SAA2012_Tingle.pdf.

67 Leave a comment on paragraph 67 0 Figure 10. Network analysis of Robert Creeley email archive. Image by Elijah Meeks, captured from https://dhs.stanford.edu/visualization/robert-creeley-e-mail-correspodence-network/.Figure 10. Network analysis of Robert Creeley email archive. Image by Elijah Meeks, captured from https://dhs.stanford.edu/visualization/robert-creeley-e-mail-correspodence-network/.

68 Leave a comment on paragraph 68 0

Video 2. Visible Archive Series Browser, Mitchell Whitelaw. 2012.

69 Leave a comment on paragraph 69 0 What distinguishes these projects from archival representations of old is that context and meaning are not exclusively provided through descriptive, narrative details that precede an arrangement and location list, but instead through networks, inter-linkages, modeling, and content analysis. Users can move dynamically within a collection and laterally across collections. Search, query, and tools like topic modeling also allow the user to build their own patterns and hierarchies for discovery. In this view, archival description still plays a crucial role in providing information on what something is or how it came to be created, but no longer is the fonds or idea of original order the sole determinant of representation.

70 Leave a comment on paragraph 70 0 Conclusion

71 Leave a comment on paragraph 71 0 As Luciana Duranti has noted, archival description “has been carried out or not carried out depending on specific needs and conditions, attitudes and requirements, and its products have consistently reflected the conceptions about archives held by the society of the time.”48 In the physical world of items, folders, boxes, and shelves, the archive must be sorted, ordered, and stored sequentially in space. Those properties, along with social, cultural, and political attitudes have driven how archival arrangement and description are theorized and practiced. Indeed, description itself has always had to serve multiple purposes: to provide historical or biographical information, scope and content detail, physical location for retrieval, administrative information for ongoing management, and restrictions and material types governing use. In a sense, description itself is a compound object, tugged between the needs of physical arrangement, intellectual representation, and user expectation. The properties of digital records allow archivists to revisit that negotiation. At the same time, other qualities of digital information, like the forensic disk image, have the potential to preserve both a mechanical version of “order” as well as provenancial and contextual information that formerly were provided through description. File fixity, forensic imaging, directory manifests, and auto-generated metadata may all come to play a larger role in defining provenance.

72 Leave a comment on paragraph 72 0 We disrespect des fonds, then, not as an act of elimination or insubordination, but in order to bring other contextual relations to its same level of privilege. Consider it less a disrespect, perhaps, than a humbling; or, instead, consider it a reaffirmation that the multiplicity of meanings possible with digital records can be better realized through an ongoing interrogation of archival traditions of arrangement and description. In rethinking respect des fonds, we gain a better awareness of the extent to which the material affordances of paper records have had an undue influence on how we conceptualize and practice grouping and describing collections. Bits, however, are fundamentally different at the material and symbolic levels. The use of digital objects is different as well, influenced by computational processing, algorithmic query, automation, and dynamism, not to mention social conditions, user expectations, technology dependencies, storage requirements, and a host of other characteristics of how we create and use technology.

73 Leave a comment on paragraph 73 0 Parallels and bonds, series and topics, models and paradigms; at times these concepts have collided and resulted in a seeming antagonism between ideas like original order and random access, historical contingency and abstract principle, finding aid and dynamic query. But there have been similarities too: how the tension between record and representation mirrors that of inscription and screen; and how the component nature of digital objects resembles the component purpose of traditional archival description. To entrench methods of arrangement and description borne of the qualities of physical collections is to disregard the potential expansion of context that digital information can support. In recognizing how historically and socially contingent traditional practices (and the theories spawning those practices) were, we better recognize their potential dysfunction in a time of born-digital records. This is not to say that we should discard the idea of the fonds or the utility of original order, but perhaps it is time to revoke their privileged place in archival discourse and revisit the true goals of arrangement and description in light of the capabilities of digital records. Maybe then we can begin to understand what is possible when we think of collections as mutually contextual and interrelated instead of cloistered and static. And perhaps then other bonds, other parallels, other contexts, meanings, and interpretations can receive the same amount of respect that we have, for too long now, granted the fonds.

74 Leave a comment on paragraph 74 0  

75 Leave a comment on paragraph 75 0 Wikipedia articles created as part of this work:

76 Leave a comment on paragraph 76 0 Respect des fonds: http://en.wikipedia.org/wiki/Respect_des_fonds

77 Leave a comment on paragraph 77 0 Original Order: http://en.wikipedia.org/wiki/Original_order

78 Leave a comment on paragraph 78 0 Archival Bond: http://en.wikipedia.org/wiki/Archival_bond

  1. 79 Leave a comment on paragraph 79 0
  2. Nancy Bartlett, “The Origins of the Modern Archival Principle of Provenance,” in Bibliographical Foundations of French Historical Studies (New York: Haworth Press, 1992), 108. []
  3. Dan Zelenyj, “Linchpin Imperilled: The Functional Interpretation of Series and the Principle of Respect des Fonds,” Archivaria 42 (1996): 126. []
  4. Luciana Duranti, “Origin and Development of Archival Description,” Archivaria 35 (1993): 50. []
  5. As cited in Posner, “Some Aspects of Archival Development since the French Revolution,” The American Archivist 3, no. 3 (1940): 162. []
  6. T. R Schellenberg, Modern Archive : Principles and Techniques (Chicago: University of Chicago Press, 1956), 169. []
  7. Lara Moore, Restoring Order: The Ecole Des Chartes and the Organization of Archives and Libraries in France, 1820-1870 (Duluth, Minnesota: Litwin Books, 2008), 17. []
  8. Carl Lokke, “Archives and the French Revolution,” The American Archivist 31, no. 1 (January 1968): 30-31. []
  9. Judith Panitch, “Liberty, equality, posterity? Some Archival Lessons from the Case of the French Revolution,” The American Archivist 59, no. 1 (Winter 1996): 33. []
  10. Posner, “Some Aspects of Archival Development,” 167. []
  11. As quoted in Nancy Bartlett, “The Origins of the Modern Archival Principle of Provenance,” 107. []
  12. Michael Duchein, “Theoretical Principles and Practical Problems of Respect des fonds in Archival Science,” Archivaria 16 (Summer 1983): 67. []
  13. Bartlett, “The Origins of the Modern Archival Principle of Provenance,” 111. []
  14. Schellenberg, Modern Archives, 175. []
  15. Peter Horsman, Eric Ketelaar, and Theo Thomassen, “New Respect for the Old Order: The Context of the Dutch Manual,” The American Archivist 66, no. 2 (2003): 249. []
  16. Lawrence D. Geller, “Joseph Cuvelier, Belgian Archival Education, and the First International Congress of Archivists, Brussels, 1910,” Archivaria 16 (Summer 1983): 16. Proceedings from the 1910 meeting can be found online at http://extranet.arch.be/congres1910/. []
  17. Samuel Muller, Johan Adriaan Feith, and Robert Fruin, Manual for the Arrangement and Description of Archives (H.W. Wilson Co., 1968), 52. []
  18. Muller et al., Manual, 83. []
  19. Frank Boles, “Disrespecting Original Order,” The American Archivist 45, no. 1 (1982): 28. []
  20. Posner, “Some Aspects of Archival Development,” 169. []
  21. Mario D. Fenyo, “The Record Group Concept: A Critique,” The American Archivist 29, no. 2 (April 1966): 230. []
  22. Peter Scott, “The Record Group Concept: A Case for Abandonment,” The American Archivist 29, no. 4 (October 1966): 497. []
  23. Terry Cook, “What is Past is Prologue: A History of Archival Ideas since 1898, and the Future Paradigm Shift,” Archivaria 43 (1999): 38. []
  24. Fenyo, “The Record Group Concept,” 236. []
  25. Debra Barr, “Protecting Provenance: Response to the Report of the Working Group on Description at the Fonds Level,” Archivaria 28 (Summer 1989): 141-145. See also Robert Edwards, “‘With Respect to Original Order’: Changing Values in Archival Arrangement,” Archives Association of British Columbia 11, no. 1 (Winter 2001). []
  26. Boles, “Disrespecting Original Order,” 31. []
  27. Luciana Duranti, “The Archival Bond,” Archives and Museum Informatics 11 (1997): 213-18. []
  28. Ibid., 216. []
  29. “The InterPARES Project,” accessed October 2012, www.interpares.org. []
  30. Duchein, “Theoretical Principles and Practical Problems,” 64–82. []
  31. Ibid., 77. []
  32. Chris Hurley, “Parallel Provenance: (1) What if Anything is Archival Description?,” Archives and Manuscripts 33, no. 1 (2005): 126. []
  33. Geoffrey Yeo, “The Conceptual Fonds and the Physical Collection,” Archivaria 73 (Spring 2012): 43-91; Laura Millar, “The Death of the Fonds and the Resurrection of Provenance: Archival Context in Space and Time,” Archivaria 53 (Spring 2002): 1-15. []
  34. Matt Kirschenbaum, Mechanisms: New Media and the Forensic Imagination (Cambridge: MIT Press, 2008), 87. Emphasis in original. []
  35. Ibid., 52. []
  36. Ibid., 140. []
  37. Kenneth Thibodeau, “Overview of Technological Approaches to Digital Preservation and Challenges in Coming Years,” in The State of Digital Preservation: An International Perspective (Washington D.C.: Council on Library and Information Resources, 2002). []
  38. Lev Manovich, “Database as a Genre of New Media,” Journal of A&I Society 14, no. 2 (May 2000): 176-77. []
  39. Laura Carroll et al., “A Comprehensive Approach to Born-Digital Archives,” Archivaria 72 (Fall 2011): 72. []
  40. Courtney C. Mumma, Glenn Dingwall, and Sue Bigelow, “A First Look at the Acquisition and Appraisal of the 2010 Olympic and Paralympic Winter Games Fonds: Or, SELECT * FROM VANOC_Records AS Archives WHERE Value=‘true’;,” Archivaria 72 (Fall 2011): 93. []
  41. AIMS Work Group, “AIMS Born-Digital Collections: An Inter-Institutional Model for Stewardship,” 2012, http://www2.lib.virginia.edu/aims/whitepaper/; Paradigm project, “Workbook on Digital Private Papers,” The Personal Archives Accessible in Digital Media (Paradigm) Project, accessed October 2012,  http://www.paradigm.ac.uk/workbook/index.html. []
  42. Mumma et al., “A First Look,” 115-16. []
  43. Yeo, “The Conceptual Fonds,” 71. []
  44. Margaret Hedstrom, “Archives, Memory, and Interfaces with the Past,” Archival Science 2, no. 1-2 (2002): 24. []
  45. The Proceedings of the Old Bailey Online can be found at http://www.oldbaileyonline.org/, and the associated Criminal Intent project can be found at http://criminalintent.org/category/old-bailey-online/. Cameron Blevin’s work with Martha Ballard’s diary can be found online at http://historying.org/martha-ballards-diary/ and at http://dh2011abstracts.stanford.edu/xtf/view?docId=tei/ab-173.xml. []
  46. “Mining the Dispatch,” accessed October 2012, http://dsl.richmond.edu/dispatch/. []
  47. “SNAC: The Social Networks and Archival Context Project,” accessed October 2012, http://socialarchive.iath.virginia.edu/. []
  48. The Robert Creeley collection can be found at http://www-sul.stanford.edu/depts/hasrg/ablit/amerlit/creeley.html. For more information on the MUSE tool visit http://mobisocial.stanford.edu/muse/. []
  49. Duranti, “Origin and Development,” 53. []

Disrespect des Fonds: Rethinking Arrangement and Description in Born-Digital Archives

Jefferson Bailey

Strategic Initiatives Manager – Metropolitan New York Library Council


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